CHAPTER-2(MANUAL-1)

Particulars of organization, functions and Duties.

2.1 Objective/purpose of the public authority :-

Nizarat Section is a part of the Collectorate, Dhenkanal and dealing with the fallowing subjects for the interest of public.

(a) Audit and accounts of the Collectorate, Dhenkanal.

(b) Bill and budget relating to contingencies.

(d) Maintenance of cashbooks.

(e) Supply of forms an stationeries to all the sections.

(f) Sale of saleable forms and maps.

(g) Stack and store of the collect rate.

(h) Entertainment of state guests and V.I.Ps.

(i) Correspondence an all the vehicles of the Collectorate and subordinate offices.

(j) Maintenance of the typewriters and duplicators.

2.2 Mission/vision statement of the public authority :- Nil

2.3 Brief history of the public authority and context of its formation.

This section is a part of the Collectorate. All day to day transactions relating to receipts and expenditures of the office is maintained in this section for smooth management of the office.

2.4 Duties of the public authority :-

To render service for the public.

2.5 Main activities / functions of the public authority. As in 2.4

2.6 List of services being provided by the public authority with a brief write-up on them. As in 2.1

2.7 Organizational structure Diagram at various levels namely State, Directorate, regies district, black etc (whichever is applicable)

2.8 Expectation of the public authority from the public for enhancing its effectiveness and efficiency :-

Full co operation from the public.

2.9 Arrangements and methods made for seeking public participation / Contribution.

Through SAMPARK COUNTER

2.10 Mechanism available for monitoring the service delivery and public grievance resolution.

2.11 Addresses of the main office and other offices at different levels (please categories the addresses district wise for facilitating the understanding by the user.

2.12 Morning hours of the offices :- 10 A.M.

Closing Hours of the office :- 5 P.M.

CHAPTER – 3 (Manual-2)

Powers and Duties of Officers and Employees

3.1 Please Provide details of the powers and duties of officers and employees of the organization.

Designation	Powers	Duties
Designation	Administrative Financial & Others	Duties
Nizarat Officer 1. Executive Magistrate 2. Supervision of Nizarat section	1. Disbursing officer 2. Sanction of funds under contingency up to Rs.500/-	Overall supervises of Nizarat section. Signing of cash book.
Office Supt.	1. Checking of cash Book	-
Head Clerk (Nazir)	1. Maintenance of cash book 2. Keeping accounts of the office 3. Receive cash, draft etc. on proper M.R. 4. Receipt and payment of all the account	General supervision of works of the D.As.
Senior clerk – 1	-	General correspondence, maintenance of vehicle Audit and Insp. Stock and store of maps, reports and returns.
Senior Clerk – 2	-	Farms & Stationery Reservation of Circuit House, Entertainment of State Guests and V.I. Ps, correspondence on accounts Stock & store of office and circuit House.
Class IV (9)	-	1. Distribution of daks 2. Maintenance of conference hall 3.Sweping of office & office premises 4. To attend V.I. Ps 5. Maintenance of garden in C.H.

CHAPTER – 4 (Manual-3)

Rules, Regulations, Instructions, Manual and Records for Discharging Functions

4.1 Please provide list of rules, regulations, instructions, manual and records held by public authority or under its controller used by its employees for discharging functions as per the following format, This format has to be filled for each type of document.

Name / Title of the document	Type of document	Brief write up of the document	From where one can get a copy of rules, regulations instructions	Address Tel No. Fax, e.mail & others	Fee charged by the department for a copy of rules regulations
Orissa Nizarat Manual	Book	Accounting procedure & management of Circuit House & I.B.	Open Market	-	Not Known
Rules regulating control & use of Govt. vehicles.	Book	Maintenance & control of use of vehicles	Open market	-	-do-
Delegation of Financial power	Book	Delegation of financial power	Open market	-	-do-
Guard files	Circulars	Important circulars and orders of Govt.	From this office	-	-

CHAPTER 5 (Manual-4)

Particulars of any arrangement that exists for consultation with or representation by, the members of the public in relation to the formulation of its policy or implementation thereof Implementation of policy

CHAPTER 6 (Manual-5)

A statement of the categories of documents that are held by it or under its control.

6.1 Use the format given below to give the information about the official documents. Ales mention the place where the documents are available for e.g. at Secretariat level, directorate level, others.)

Sl. No.	Category of documents	Name of the document	Name of the document and its introduction in one line.	Procedure the obtain the document	Held by under control of
1.	Main cash books S.R. – I, III, IV, V VII, X, XI, X		Relating to transaction made	Certified Copy through Record Room	Nizarata Section on
2.	Maps	Village maps	Maps for sale	On payment of cost in Nizarat section	-do-
3.	Files	Correspondence files from 2003 till date	-	Certified copy through Record Room	-do-

CHAPTER 7 (Manual-6)

A statement of boards, councils, committees and other bodies constituted as its part

7.1 Please provide information on Boards, Councils, Committees and other bodies related to the public authority in the following format.

No body, council, committee or other bodies are constituted.

CHAPTER 8 (Manual-7)

The names, designations and other particulars of the public Information Officers.

8.1 Please provide contact information about the Public information Officers and Departmental Appellate Authority of the public authority in the following format.

Name of the public Authority :-

Asst. Public Information Officers:

Sl. No

Name

Designation

Std Code with Ph. No.

Office / Home

Fax

E-Mail Address

Head Clerk

06762 – 223034

dm-dhenkanal@nic.in

Public Information Officer :

Sl. No	Name	Designation	Std Code with Ph. No. Office / Home	Fax	E-Mail Address
1.		O.I.C. Gen & Misc.	06762- 23034		dm-dhenkanal@nic.in

Departmental appellate authority :

Sl. No

Name

Designation

Std Code with Ph. No.

Office / Home

Fax

E-Mail Address

A.D.M. Dhenkanal

06762- 225700(O)

06762- 224782(H)

dm-dhenkanal@nic.in

CHAPTER 9 (Manual-8)

Procedure followed in decision making process

9.1 What is the procedure followed to take a decision for various matters (A reference to Secretariat manual and rule of business Manual and other rules/regulations etc can be made)

As per Orissa Nizarat manual

9.2 What are the documented procedure/ laid down procedure/ defined criteria / Rules to arrive at a particular decision for important matters? What are different levels through which a decision process moves ?

OI.C. – A.D.M. – Collector

9.3 What are the arrangements to communicate the decision to the public. ?

Through SAMPARK Counter

9.4 Who are the officers at various levels whose opinions are sought for the process of decision making.

Nil

9.5 Who is the final authority that was the decision :-

Collector

9.6 Please provide information separately in the following format for the important matters on which the decision is taken by the public authority.

Sl. No.	Subject on which the decision is to be taken	Guidelines/ Direction if any process of execution	Designation of the officers involved in decision making Contact information of above mentioned officers	If not satisfied by the decision, where and how to appeal
1	Supply of document		P.I.O. Collectorate , Dhenkanal	Appellate Authority

CHAPTER 10 (Manual-9)

Directory of Officers and Employees

10.1 Please provide information district wise in following format

Sl. No	Name	Designation	Std Code with Ph.No. Office / Home	Fax E-Mail Address
1.		Nizarat Officer	06762-225700	Collectorate Dhenkanal
2.		H.C. (Nazir)	06762-225700	Collectorate Dhenkanal
3.		Sr. Clerk	06762-225700	Collectorate Dhenkanal
4.		Sr. Clerk	06762-225700	Collectorate Dhenkanal
5.		Peon	06762-225700	Collectorate Dhenkanal
6.		Peon	06762-225700	Collectorate Dhenkanal
7.		Peon	06762-225700	Collectorate Dhenkanal
8.		Peon	06762-225700	Collectorate Dhenkanal
9.		Peon	06762-225700	Collectorate Dhenkanal
10.		Peon	06762-225700	Collectorate Dhenkanal
11.		Choukidar	06762-225700	Collectorate Dhenkanal
12.		Mali	06762-225700	Collectorate Dhenkanal

CHAPTER 11 (Manual-10)

The monthly remuneration received by each of its officers and employees, Including the system of Compensation as provided in regulations.

11.1 Please provide information in following format

Sl. No.	Name	Designation	Monthly remuneration	Compensation compensatory allowance	The procedure to determine the remuneration as given in the regulation
1.		Nizarat Officer		-	Scale of pay fixed by Govt.
2.		H.C. (Nazir)		-	Scale of pay fixed by Govt.
3.		Sr. Clerk		-	Scale of pay fixed by Govt.
4.		Sr. Clerk		-	Scale of pay fixed by Govt.
5.		Peon		-	Scale of pay fixed by Govt.
6.		Peon		-	Scale of pay fixed by Govt.
7.		Peon		-	Scale of pay fixed by Govt.
8.		Peon		-	Scale of pay fixed by Govt.
9.		Peon		-	Scale of pay fixed by Govt.
10.		Peon		-	Scale of pay fixed by Govt.
11.		Choukidar		-	Scale of pay fixed by Govt.
12.		Mali		-	Scale of pay fixed by Govt.

CHAPTER 12 (Manual-11)

The monthly remuneration received by each of its officers and employees, Including the system of Compensation as provided in regulations.

CHAPTER 13 (Manual-12)

The manner of Execution of Subsidy Programmes

13.1 NIL

CHAPTER 14 (Manual-13)

Particulars of Receipts of Concessions, permits or authorization granted by it.

14.1 NIL

CHAPTER 15 (Manual-14)

Norms set by it for the discharge of its functions

15.1NIL

CHAPTER 16 (Manual-15)

Information available in an electronic form

16.1 NIL

CHAPTER 17 (Manual-16)

Particulars of the facilities available to citizens for obtaining information.

17.1 Means, methods or facilitation available to the public which are adopted by the department for dissemination of information.

a.) Inspection of records in Office

b.) Issue of copies of documents through Record Room

c.) Website of the Public Authority.

CHAPTER 18 (Manual-17)

Other useful information

Nizarat Section, Collectorate, Dhenkanal

Powers and Duties of Officers and Employees