Tahasil Office , Dhenkanal Sadar

(Proactive Disclosure )

Manual – 1

Particular of organization, functions and duties

[ Section 4(1)(b)(i) ]

1. Aims and Objectives of the organization

I. Maintenance of Record of Rights and Maps

II. Collection of Revenue

III. Maintenance Law and Order

IV. Prevention of Encroachment of Govt. Land

V. Disposal of Revenue Cases

VI. Disaster Mitigation .

VII. Issuing Miscellaneous Certificates

2. Mission / Vision

I. Prompt delivery of Services

II. People Friendly Administration

3. Brief history and background for a establishment

I. This Office was established in the year 1963 as a unit of Revenue Administration .

4. Organization Chart

( Under Preparation )

5. Allocation of Business

6. Duties to be performed to achieve the mission .

I. Citizen friendly service counter “SAMPARK” has already been functioning since 2^nd July,05 .

7. Details of Service rendered .

I. Updation of RORs and Maps .

II. Miscellaneous certificates viz Residential , Caste , OBC / SEBC , Income , Legal heir , Solvency and Valuation . etc.

III. Emergency services and Relief during disaster.

IV. Disposal of Revenue cases.

V. Issue of certified copies of ROR and Other Records.

VI. Other Miscellaneous services.

8. Citizen interaction .

A citizens committee comprising of peoples representatives, media person, lawyers, senior citizens, and PRI members sits every month on 1^st Saturday to evaluate the services provided and give suggestions

9. Postal address of the main office , attached / subordinate office / field units etc.

I. Tahasil Office , Dhenkanal Po./ Dist. - Dhenkanal

II. R.I circle Sadar --do--

III. R.I. circle Kankadapal --do--

IV. R.I. circle Manipur Vill. / Po.- Manipur

V. R.I. circle Bhapur Vill. / Po.- Bhapur

VI. R.I. circle Baliamba Vill. / Po.- Baliamba

VIII. R.I. circle Gadasila Vill. / Po.- Gadasila

IX. R.I. circle Chaulia Vill. / Po.- Chaulia

X. R.I. circle Odapada Vill. / Po.- Odapada

XI. R.I. circle Motonga Vill. / Po.- Motonga

10. Map of office location

( to be shown later )

11. Working hours both for Office and public

From 10 A.M. to 5.P.M.

12. Public interaction , if any

Interaction With :

P.R.I members and Village committee during distribution of House sites to homestead less poor, Agricultural land to Land less poor, etc.

Block level MIS meeting.

13. Grievance redressal mechanism .

Grievance Hearing and Redressal – Every Saturday.

Manual – 2

Powers and duties of officers and employees

[Section 4(1)(b)(ii) ]

Powers and duties of officers and staff

Sl. No.	Designation of Post	Powers				Duties attached
Sl. No.	Designation of Post	Administrative	Financial	Statutory	Others	Duties attached
1	Tahasildar	Yes	Yes	Yes	Yes
2	Addl. Tahasildars	--	--	Yes	Yes
3	Head Clerk	Yes	--	--	Yes
4	Sr. Clerk	--	--	--	yes
5	Jr. Clerk	--	--	--	Yes
6	Revenue Inspector	Yes	--	yes	Yes

Note : Substantive powers and duties for each position may be defined .

Manual – 3 (under preparation)

Procedure follows in decision making process

[ Section 4(1)(b)(iii) ]

Sl. No.	Activity	Level of action	Time frame

Manual – 4 ( under preparation )

Norms set for the discharge of functions

[ Section 4(1)(b)(iv) ]

Details of norms and standards set out can be given in respect of various activities. Some of the names are indicated below as an illustration :

ILLUSTRATION

Sl. No.	Activity	Time frame / Norm	Remarks

Manual – 5

Rules, regulations, instructions, manuals and records for discharging functions

[ Section 4(1)(b)(v) ]

Prepare a list of rules, regulations, instructions, manuals and records for discharging functions available with the public authority for the smooth discharge of its functions.

List of regulations, instructions, manuals and records

Sl. No.	Name of the act, rules, regulations etc.	Brief gist of the contents	Reference No. if any	Price in case of priced publications
1	Orissa Records Manual 1964		--	--
2	OGFR Vol. I		--	--
3	OGFR Vol. II		--	--
4	Orissa Service Code		--	--
5	T.A rules		--	--
6	Manual of Tahasil Account		--	--
7	OMM CR , 04		--	--
8	OPLE Act		--	--
9	OGLS Act		--	--
10	OS & S Rules 1962		--	--
11	Orissa Forest Conservation Act.		--	--

Manual – 6

A statement of the categories of documents that are held by it for under its control

[ Section 4(1)(b)(vi) ]

Details of the records available may be made in a statement form, wing wise, unit wise, branch wise and it may be got tabulated, indexed and catalogued, (An illustrative list is given below )

A statement of the categories of documents held

Sl. No.	Nature of Record	Details of information available	Unit / Section where available	Retention period, where available
1	Mutation Case	Order details	Record Room	Permanent
2	Lease Cases	Order details	Record Room	Permanent
3	OLR Cases	Order details	Record Room	Permanent
4	Encroachment	Order details	Record Room	Permanent
5	Sairat Cases	Order details	Touzi Section	Permanent
6	Misc. Certificate	Order details	Misc. Cert. Section	Three Years
7	Other Revenue Records	Order details	Record Room	Permanent
8	ROR & Maps	Land details, Tenant details , Rent , Cess, N.Cess details	Record Room	Permanent

Manual – 7 ( Not Applicable )

Particulars of any arrangement that exists for consultation with or representation by the members of the public in relation to the formulation of its policy of implementation

[ Section 4(1)(b)(vii) ]

Details of consultative committees and other bodies with which consultations are held

Sl. No.	Name and address of the Consultative Committees bodies	Constitution of the committee / body	Role and responsibility	Frequency of meetings

Manual – 8 ( Not Applicable )

A statement of boards, council, committees and other bodies constituted

[ Section 4(1)(b) (viii) ]

List of boards, councils, committees etc.

Sl. No.	Name and address of the body	Main functions of the body	Constitution of the body	Date of constitution
1	2	3	4	5

Date up to which valid	Whether meetings open to public	Whether minutes accessible to public	Frequency of meetings	Remarks
6	7	8	9	10

Manual – 9

Directory of Officers and Employees

[ Section 4(1)(b)(ix) ]

Directory :

Manual – 10

The Monthly Remuneration received by ___ of the Officers and employees, including the system of___ provided in the regulations

[ Section 4(1)(b)(x) ]

Manual – 11

The budget allocated to each agency

[ Section 4(1)(b)(xi) ]

Non-plan budget

Major head	Units	Activities to be performed	Sanctioned budget	Budget estimate	Revised estimate	Expenditure for the last year
1	2	3	4	5	6	7
3,20291 Rl.	Pay
	D.A.
	H.R.A
	O.A

3,2506. L.R.	Pay
	D.A.
	H.R.A
	O.A

Plan budget

Name of the plan scheme	Activities to be under taken	Date of Commencement	Expected date for completion	Amount sanctioned	Amount disbursed / spent

Manual – 12 ( Not Applicable )

The manner of execution of subsidy program

[ Section 4(1)(b)(xii) ]

List of institutions given subsidy

Sl. No.	Name & address of the institution	Purpose for which subsidy provided	No. of beneficiaries	Amount of subsidy	Previous years utilization progress	Previous years achievements

Manual – 13 ( to be prepared later )

Particulars of recipients of concessions, permits or authorizations granted

[ Section 4(1)(b)(xii) ]

List of beneficiaries :

Sl. No.	Name & address of the beneficiary	Nature of concession/permit/authorization provided	Purpose for which granted	Scheme & Criterion for selection	No. of times similar concession given in past with purpose

Manual – 14

Information available in an electronic form

[ Section 4(1)(b)(xiv) ]

Details of information :

Sl. No.	Activities for which electronic data available	Nature of information available	Can it be shared with public	Is it available on website or is being used as back end data base
	Land Records	ROR Data	Yes	Both

Manual – 15

Particulars of facilities available to citizens for obtaining information

[ Section 4(1)(b)(xv) ]

Facilities available for obtaining information

Sl. No.	Facility available	Nature of Information available	Working hours
1	Information Counter	Services Provided and any other information	10A.M to 5 P.M
2	Website	ROR Data	24 hours
3	Library	Rules , Acts , Circulars	10 A.M. to 5 P.M.
4	Notice board	Public Notices , Other relevant information	10 A.M to 5 P.M.

Manual – 16

Name designation and other particulars of Public Information Officers

[ Section 4(1)(b)(xvi) ]

List of Public Information Officers

Sl. No.	Designation of the officer designated as PIO	Postal address	Telephone No.	e-mail address	Demarcation of area / Activities, if more than one PIO is there
1	, Tdr.	Tahasil Office , Dkl.	06762 226508
2	, Addl.Tdr.	--do--

List of Assistant Public Information Officers

Sl. No.	Designation of the officer designated as Asst. PIO	Postal address	Telephone No.	e-mail address
1		Tahasil Office , Dkl.	06762 226508
2		Tahasil Office , Dkl.	06762 226508
3		Tahasil Office , Dkl.	06762 226508

First appellate authority with in the department

Sl.No.	Designation of the officer designated as first appellate authority	Postal address	Telephone No.	e-mail address	Demarcation of area / Activities, if more than one appellate authority is there
1	, Tdr.	Tahasil Office , Dkl.	06762 226508	Nil

Manual – 17 ( To be Shown later )

Other information may be prescribed

[ Section 4(1)(b)(xvii) ]