MANUAL – I

1. Aims and objectives of the Organization: -

 

                This section is a part of the Collectorate. The Estt. matter of both Gazetted and Non- Gazette staff are dealt in this section. The aim of the section is to regulate the service condition of the employees and also look after their welfare.

 

2. Vision / Mission :-

 

3. Brief history and back ground  for its establishment :-

The establishment section is an important section of the Collectorate. The main work of the section is to appoint and transfer the staff of Class III and Class IV of the Collectorate and so also its subordinate offices. Besides the above the following works are performed in this  section.

i)                    Pension cases of retired employees.

ii)                   Disciplinary action against the delinquents.

iii)                 Drawl of pay and other entitlements of the employees.

iv)                 Issue of distress certificate to the bereaved family of the deceased Govt. Servant.

v)                  Maintenance of service records of the employees viz. Service Book, Property statement, C.C.Rs.

vi)                 O.A. Cases relating to service matter / allegation against Govt. Servants and such other representations.

vii)               Audit & Inspection.

     4.   Organization Charts:-

            Diarist  --  Dealing Clerk  -----Head Clerk -------O.I.C.------A.D.M.-----Collector

5. Diarist :-  To diaries the letters received from other quarters and distribute the same        among the dealing assistants.

 

·           Dealing Clerk:- After receipt of the letters the dealing assistance immediately entered the same in their log books and filing the same for action within 3 days.

·           Head Clerk:-      The Head Clerk of the section scrutinize the files and gives his views /suggestion and submit the files to the Officer- in- Charge of the section on the same day.

·           O.I.C. of the section :- The O.I.C. of the section examine the suggestion / views of the Head Clerk with reference to the letters  at his level and endorse the file to the A.D.M. / Collector for orders

·           A.D.M.:-         After endorsements of files made by O.I.C.,  the A.D.M. disposes the files at his level or if he so feels endorse the same to the Collector for disposal at that level.

·           Collector:-      The Collector passed final orders on the contents of the letters.

6. Duties to be performed to achieve the mission:-

            For smooth management of the section the O.I.C. arrange the distribution of work among the staff to achieve better performances.

7. Details of services rendered :-

 

8.Citizen interaction / Public interaction:-

                   Dose not applicable.

9. Postal address of the main office attached /Sub ordinate offices /Field units etc.

                   Establishment section Collectorate, Dhenkanal

10. Map of Office location :-

11.  Working hour for both  office & public :- 10 A.M. to 5 P.M. of each day except Government holidays.

12.  Public interaction if any :-

13.Grievance redress mechanism :-

The Grievances of the employees in connection of their service are dealt in the  section.

Manuals –2

Section 4 (i) (b) (ii)

Powers and duties of officers and staff.

Sl No.	Designation of post	Administrative	Financial	Statutory	Others	Duties attached
1.	Establishment Officer		Sign bills etc.
2.	Sr. Clerk –2  Deputed- 1 (From F.S. Sec.)					Fixation of pay/Appt. transfer of N.G. staff/Preparation of bills and Budget/Deal with Depttl.Proceedings/C.C.Rs/Depttl. Exam./Pension Cases/Sanction of G.P.F./Inspection of higher officers/Gazetted Estt./Tour diaries
3.	Jr.Clerk-1					R.A.Cases Sanction of leave /Increment /O.A.T. Cases/Audit reports & I.Rs & objections
4.	Amin-1 (Deputed from F.S, Section					Issue & diary

 

Mnnual-3

Not Applicable

 

Manual –4

Norms set for the discharge of the functions.

Sl. No.	Activity	Time frame / Norm	Remarks
1.	Diary	3 minutes for letter
2.	Dispatch	N.A.	Central dispatch
3.	Typing	No typist post sanctioned
4.	Preparation of Food card	N.A.
5.	Sanction of G.P.F.	3 days
6.	Sanction of leave	3 days
7.	Issue of distress certificate	1 month
8.	Sanction of pension	15 days
9.	Payment of staff salary	1st day of each month
10	Sanction of increment	10th  of every month
11.	Sanction budget 1st  R.E.	During the month of August.
12.	Submission of 2nd   R.E.	During January
13.	Reports and returns	Every succeeding month
14.	Gradation list of ministerial staff.	During January each year
15.	Gradation list of Revenue Field staff	During July each year.

 

 

Manual –5

Section 4 (1) (b) (v)

 

List of Regulation instruction manuals and records for discharging functions available to the public authority for its smooth functioning.

 

Sl.No.	Name of the Act, Rules, Regulations etc.	Brief gist of the contents	Reference No. if any	Price incase of priced publication
1.	O.R.M.	Maintenance of Files and & Records
2.	O.M.S. Rules	Appointment & promotion of Ministerial staff
3.	O.R.V. Act.	Reservation of vacancies for reserved category
4.	Orissa Service Code.	Service matter of the employees.
5.	C.C.A. Rules	Disciplinary proceedings etc.
6.	Orissa Dist. Rev. Service method of recruitment & condition of service rules , 1983	Appointment of Rev. Field staff.
7.	Orissa Govt. Servant Conduct Rules	Responsibilities of Govt. Servants
8.	G.P.F. Rules	Sanction of G.P.F.
9.	Orissa Treasury Code	Preparation of bill &  delegation of financial powers etc.
10.	O.G.F.R.	Preparation of bill &  delegation of financial powers etc.
11.	O.T.A. Rules	Regulation of T.A.
12.	Orissa Leave Rules	Regulation of Leave
13.	Rehabilitation Assistance Rules	Issue of distress Certificate / Appointment of employees under R.A. Scheme
14	O.C.S. Pension Rules,1992	Calculation & sanction of pension
15.	O.C.S. (Commutation of Pension) Rules,1992	Sanction of Commuted value of pension
16.	Orissa medical attendance Rules.	Checking of Medical bills and sanction of medical advance

Manual- 6

Section 4 (i) (b) (vi)

Statement of categories of documents held.

(Not applicable)

 

Manual –7

Section 4 (i) (b) (vii)

 

 

(Not applicable)

 

Manual –8

Section 4 (i) (b) (viii)

(Not applicable)

 

Manual –9

Section 4 (i) (b) (ix)

 

Manual –10

Section 4 (i) (b) (x)

 

Manual –11

Section 4 (i) (b) (xi)

Non plan Budget

                                   

Major Head	Activities to be performed	Sanctioned Budget	Budget Estimate	Revised estimate	Expenditure for the last year
3-2053 D.A. Dist.Estt.	Dist. Estt. – Pay
	D.A.
	H.R.A.
	O.A.
	R.C.M.
	T.E.
	Elect.
	Water Charges
	Telephone
	M.V.
	O.C.
	R.R.T.
	Legal Exp.
	Rev.I.B. & Rest Shed

 

 

Plan Budget

 

-Nil-

 

 

Manual –12

 

(Not related)

 

Manual –13

 

(Not related)

 

 

Manual –14

 

(Not related)

 

Manual –15

 

(Not related)

 

 

Manual –16

 

(Not related)

 

 

Manual –17

 

(Not related)