MANUAL - 1
Particulars of Organization. Functions and Duties Section 4 [1] [b] [ ii].
[1]
Aims and
Objectives of Organization
This
Section is dealing with the following items for providing services to the
public.
[a]
Registration of Societies under S.R. Act. 1860
[b] Misc. Certificate under Orissa Misc. Certificate Rule.1984
[c]
Registration of Marriage under Hindu Marriage Act. 1955
[d] Right
to Information Act. 2005.
[e] Press
Registration of Books Act. 1866.
[f] Welfare
of Soldiers
[g]
Allotment of Govt. Quarters.
[h] Pass
port and Visa
[i] Census
[j] Correspondence on Communications posts and
Telegraghs.
[k] Administrative Control on Urban Local Bodies.
[l] Correspondence on Labour and Employment.
[2]
Mission/Vision ;- As per above Schedule.
[3] Brief
History and Back Ground of its establishment;-
This
Section is a part and partial of the Collectorate.
[4] Organisation Charts ;-
-
[5] Allocation
of Business ;-
As
mentioned in point – 1
[6] Duties to
be performed to achieve the mission
;-
As
mentioned in point – 1
[7] Details of
Services rendered ;-
As
mentioned in point – 1.
[8] Citizens
Interaction ;-
[9] Postal
Address of the Main Office;-
Collectorate, Dhenkanal.
P.O/Dist-Dhenkanal, PIN- 759001
[10] Map of
office location ;-
[11] Working Hour
both for office and public;- 10.00 A.M to
5 P.M
[12] Public
Interaction if any ;-
[13] Grievance
Redressal Mechanism ;-
MANUAL-2
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Sl. No.
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Designation of Post.
|
Powers
|
Duties attached
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Administrative
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Financial
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Statutary
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Others
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1
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O.I.C, Gen and
Misc.
|
Administrative
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-
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-
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-
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In-charge of the section
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2
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Office Supdt.
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-
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-
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-
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-
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1.
Receipt, Distribution and Dispatch of letter of the Collectorate.
2.
General Supervision of works of all sections.
3. Checking
of cash book maintained in district Nizarat.
4.
Maintenance of periodical returns/Assembly question etc.
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|
3
|
Head clerk
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-
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-
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-
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Supervision work of D.As attached to this Section
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4
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Sr.Clerk[1]
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-
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-
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-
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In-charge of District library, press and registration and
central diary.
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5
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Jr.clerk [3]
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-
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-
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-
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Maintenance of files and registers and Dispatch.
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6
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Class –IV [2]
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-
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-
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-
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Distribution of local Dakas and movement of files.
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MANUAL -3
Procedure followed in decision
making process. section 4[1][b][ii]
Flow chart regarding disposal of
letter. Central diary section of Collectorate.
Diarist of the section
Head clerk / O.I.C
Diarist : - Same
Day
|
D.A,. S.C
|
D.A.
J.C
|
D.A Sri .J.C
|
D.A.Sri .J.C
|
|
1. Central
diary.
2.
XXVIII-3/05-Press and Regn.
3.XXVI-I/05
Misc.
correspondence
XXVI-2/05-Money suitNo.4R/8063/M.62/63
Filed by Secy. India Management Academy.
XXVI-3/05 Correspondence on
library and library Books
XXVI-4/05.-Issue of N.O.C.
4.VIII-I/05-
Circulars and orders.
All reports and returns.
|
1.I-I/05.Correspondence
on right to Information Act ,2005
2.V-I/05 to V-20/05 [ twenty files] correspondence
on Revenue qtrs. and buildings.
3.VII-1/05 to VII-35/05 [ Thirty five files ] Issued
under Orissa M.C RULES 1984.
4.XVIII-1/05
AND 2/05 [Two files ] correspondence on holidays.
5 .XX-1/05 to
XX-80/05 [Eighty files ] Inspection note of officers/higher officers.
6. XXV-1/05
to XXV-5/05 [Five files ] Correspondence on meetings.
7.XXVI-5/05
Miscellaneous
8. XXVII-1/05
to XXVII-6/05[ Six files] correspondence on office procedure.
9. XXIX-1/05-Pass
port and visa.
10. XXXV-1/05-Tour
programme of officers/V.I.Ps
11.All
reports and return
12. XIV-1/05
Electricity
13. Sectionally
Issue register and peon Book.
Head clerk / O.I.C
Addl.
District Magistrate
Collector
|
1.VI-1/05-Census
and Agriculture.
2.XVII-1/05-Corespondence
on forest.
3.XXII-1/05
Correspondence on labour.
4.XXIV-1/05
to 29/05.Correspondence on ULBs.
5.XXX-1/05,Pension
to freedom fighter.
XXX-2/05-Nomination of suitable person for
award.
6.XXXI-1/05
to 241/05.files relating to registration of societies.
7.All reports and returns.
8.Sectional Dairy register.
9. With in one days 70% to be disposed off at O.I.C, Level
10.Within one day 25% to be disposed off.
11.Within one day 5% to be disposed off.
|
- Dispatch
section
- III-1/05-Assembly
question
- X-1/05-Communication
and postal, Telegramme
- XXVIII-2/05,4/05
to 16/05,files and case records of Marriage registration.
- All
report and returns.
|
Manual 4
Norms set for the discharge of functions
[Section 4(1)(b) (iv)]
Details of norms and standards set out can be given in respect of
various activities. Some
of the norms are indicated below as an illustration:
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S. No
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Activity
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Time frame/ Norm
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Remarks
|
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1
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Diary of letter
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3 minutes per letter
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|
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2
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Issue of letters
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3-do-
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Registered
dak including
entry in messenger book
|
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3
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Dispatch of letter
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5. –do-
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|
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4
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Typing
|
30 pages per day
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|
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5
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Processing of file
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15 Minutes per
letter
|
|
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6
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Drafting in file
|
30 Minutes per letter
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|
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7
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Preparation of Misc. certificate/Regn. certificate
|
30 Minutes per letter
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|
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8
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Preparation of U.C
|
2 Hours.
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Manual 5
Rules, regulations, instructions, manuals and records for
discharging functions
[Section 4(1)(b) (v)]
Prepare a list of rules, regulations, instructions, manuals and
records for discharging
functions available with the public authority for the smooth discharge
of its functions.
List of
regulations, instructions, manuals and records
|
S. No
|
Name of the
act, rules,
regulations
etc
|
Brief gist of
the contents
|
Reference No
if any
|
Price in case of
priced publications
|
|
1
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2
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3
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4
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5
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1
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Orissa Records Mannual,1964
|
Procedure for maintenance of
files and records.
|
-
|
-
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2
|
Regn. of Society under S.R Act.2005
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Regn of Yubak Sangha, Mahila Samiti,
Pani Panchayat/ Club/ SHG., Swajaladhara
etc.
|
-
|
-
|
|
3
|
Right to information Act,2005
|
Information to citizen.
|
-
|
-
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|
4
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Orissa Municipal Act,1950
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Functioning of U.L.B matters.
|
-
|
-
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5
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Registration of marriage under
Hindu marriage Act,1955
|
Registration of Marriage.
|
-
|
-
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6
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Misc. Certificate under Orissa Misc. Certificate
Rules,1984
|
OBC, solvency, caste, domicile, nativity, other
certificate of miscellaneous nature.
|
-
|
-
|
|
7
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Press & Registration of books Act,1866
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Regn. Of newspapers, magazines
etc.
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-
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-
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8
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OPPE ACT
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Eviction of public premises.
|
-
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-
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|
9
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Manual for Municipal Election
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For conduct of ULB Elections.
|
-
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-
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|
10
|
Guard Files
|
Containing important circulars
|
-
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-
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MANUAL-6
A statement of the categories of documents that are held by
it under its control.
Section-4(i)
(b) (vi)
A statement of the categories of documents held.
________________________________________________________________________
Sl. Name of
Record Details of Unit/Section Retention
No. Information where available. Period where
Available
1. Misc.
certificate OBC certificate, Gen & Misc. Permanent
Case
Records solvency, caste, Section
Domicile,
nativity
and other
certificates
relating to
miscellaneous
nature.
2. Marriage
Regn. Marriage Registration -do-
-do-
Case
Records certificate.
3. File
relating to Regn.
Certificate Registration
of Bye-Laws &
Memorandum
-do- -do-
Societies. .
4. Files
relating to Letter of registration -do- -do-
Press
registration
Manual 7
Particulars of any arrangement that exists for consultation with or
representation
by the members of the public in relation to the formulation of its
policy of
implementation
[Section 4(1)(b) (vii)]
Details
of consultative committees and other bodies with which consultations are held
|
S. No
|
Name and
address of the Consultative Committees/bodies
|
Constitution
of the committee/body
|
Role and
responsibility
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Frequency of meetings
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|
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Nil
|
Nil
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Nil
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Nil
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Other procedures adopted for formal and
informal consultations with the public may also be
indicated such as Bhagidari, Jan Sunvai,
interaction with resident welfare associations, etc.
Other details whether the meetings are open to public, minutes are
accessible to public
Etc. may also be indicated.
Manual 8
A statement of boards, council, committees and other bodies
constituted
[Section 4(1)(b) (viii)]
List of boards, councils, committees etc.
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S. No
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Name and address of the body
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Main functions of the
body
|
Constitution of the body
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Date of
constitution
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1
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2
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3
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4
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5
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Nil
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Nil
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Nil
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Nil
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Date up to
which valid
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Whether
meetings open
to public
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Whether
Minutes accessible to public
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Frequency of
meetings
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Remarks
|
|
6
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7
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8
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9
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Please attach copies of detailed notification
/orders for their constitutions.
Manual 9
Directory of officers and employees
[Section 4(1)(b)(ix)]
Directory
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S No
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Office Phone No
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E mail address
|
|
1
|
225700
|
dmdkl@ori.nic.in
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Manual 10
The monthly remuneration received by each of the officers and
employees, including
the system of compensation as provided in the regulations
[Section
4(1)(b) (x)]
Note: Details about
system of compensation provided in regulations may be given.
Manual 11
The budget allocated to each agency
[Section 4(1)(b) (xi)]
Non-plan budget
|
Major
head
|
Activities to
be performed
|
Sanctioned
budget
|
Budget
estimate
|
Revised
estimate
|
Expenditure for
the last year
|
|
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Nil
|
Nil;
|
Nil
|
-
|
-
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|
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Plan budget
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Name of the
Plan scheme
|
Activities to
be under taken
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Date of
commencement
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Expected
date for
completion
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Amount
sanctioned
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Amount
disbursed/spent
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Manual 12
The manner of execution of subsidy program
[Section 4(1)(b) (xii)]
List of
institutions given subsidy
|
S.
No
|
Name and
address of
the
institution
|
Purpose
for which
subsidy
provided
|
No of
beneficiaries
|
Amount
of
subsidy
|
Previous
years
utilization
progress
|
Previous years
achievements
|
|
|
Nil
|
Nil
|
Nil
|
-
|
-
|
-
|
|
|
|
|
|
|
|
|
List of
individuals given subsidy
|
S.
No
|
Name and
address of the
beneficiary
|
Purpose for
which subsidy
provided
|
Amount of
subsidy
|
Scheme and
Criterion for
selection
|
No of time
subsidy given
in past with
purpose
|
|
|
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|
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Details of
schemes under which subsidies are granted should be given.
Manual 13
Particulars of recipients of concessions, permits or authorizations
granted
[Section
4(1)(b) (xiii)]
List of beneficiaries
|
S.
No
|
Name and
address
of the
beneficiary
|
Nature of
concession/
permit/
authorization
provided
|
Purpose for
which granted
|
Scheme and
Criterion for
selection
|
No of times
Similar
concession
given in past
with
purpose
|
|
|
Nil
|
Nil
|
Nil
|
-
|
-
|
|
|
|
|
|
|
|
Note: Creation of
database and its hosting on website should be done on priority basis for
activities like issue of permits, issue of authorizations, grant
of concessions, licenses etc.
Manual 14
Information available in an electronic form
[Section 4(1)(b) (xiv)]
Details of
information
|
S. No
|
Activities for
which
Electronic
data
available
|
Nature of
information
available
|
Can it be
shared with public
|
Is it
available on website or is being used as back end data base
|
|
|
Nil
|
Nil
|
Nil
|
-
|
|
|
|
|
|
|
Manual 15
Particulars of facilities available to citizens for obtaining
information
[Section 4(1)(b) (xv)]
Facilities
available for obtaining information
|
S.
No
|
Facility
available
|
Nature of
Information
available
|
Working hours
|
|
1
|
Information
Counter
( SAMPARK )
|
All type of forms for registration of societies, Issue of
all Misc. certificate and Marriage registration.
|
10A.M to 5.00 P.M.
|
|
2
|
Website
|
|
|
|
3
|
Library
|
|
|
|
4
|
Notice board
|
|
|
Manual 16
Name designation and other particulars of Public Information
Officers
[Section 4(1)(b) (xvi)]
List of Public
Information Officers
|
S.
No
|
Designation
of the Officer designated as
PIO
|
Postal
address
|
Telephone
No.
|
e-mail
address
|
Demarcation
of Area /Activities, if more than one PIO is there
|
|
1
|
OAS, OIC
P.G. Cell
|
Collectorate
Dhenkanal
|
-
|
-
|
-
|
List of
Assistant Public Information Officers
|
S.
No
|
Designation
of the officer
designated
as Assistant PIO
|
Postal
address
|
Telephone
No.
|
e-mail
address
|
|
|
Nil
|
Nil
|
Nil
|
-
|
First appellate
authority with in the department
|
S.
No
|
Designation
of the
officer
designated as first
appellate
authority
|
Postal
address
|
Telephone
No.
|
e-mail
address
|
Demarcation
of Area /Activities, if more than
one
appellate authority
is
there
|
|
1
|
Addl. District Magistrate, Dhenkanal
|
Collectorate
Dhenkanal
|
Office-225700
Res-224782
|
dmdkl@ori.nic.in
|
-
|
Manual 17
Other information as may be prescribed
[Section 4(1)(b) (xvii)]