Manual- I

1.Aims and objective of the Organisation

This organization aims at increasing of postal deposit in the District

2. MISSION/VISION

We are giving engagement to unemployed educated by way of appointing them as agents. The agents (ladies and gents both) after appointed by Collector are authorized to collect money from public and deposit in the post Office in different scheme. They (the agents) receive commission from Post Office at the spot at this ay earn lively hoods.

3. Brief history and back ground for its establishment

This Oraganisation came into with effect from 1974 in a planning manner,

4. ORGANISATION CHART

In the District Office there is a District Small Savings Officer being assisted by a junior clerk and a peon. The files are being put to Collector for favour of approval,

5. ALLOCATION OF BUSINESS

Besides there are Small Savings Officer”s in the Sub-Collector Office to look after the same agency of business.

6. DUTIES TO BE PERFORMED TO ACHIEVE THE MISSION

In order to achieve the mission we are giving wide publicity to our schemes there in lottery scheme to alteoeat the public and agents have been instructed to perform their duty activity to achieve the target.

7. Serviced rendered

We have a net collection achieve of Rs.27cores against Rs.25cores fixed by the Govt. Finance Dept. during the financial year 2004-05.Then are as may as 300 agents are working in this District to Assist. to achieve the agents.

8. CITIZEN INTERACTION

citizens are alternated to works the scheme and organization as it helps to revenue unemployment problem.

It is functioning in the Office of the Collector and functioning from 10AM to 5PM except Public holidays and lunch hours.

9. POSTAL ADDRESS OF THE MAIN OFFICE

At: Collectorate, Dhenkanal.

10. MAP OF OFFICE LOCATIONS;

The map in centrally repaired in the Collectorate, Dhenkanal.

11. WORKING HOURS BOOTH FOR OFFICE AND PUBLIC

Generally from 10AM to 5PM.

13. GRIEVANCE REDRESS MECHANISM

One grievance cell of collector is the same for this Organization.

Mannual-2

powers and duties of Officers and staff

Sl.No	Designation	Powers
	of post.	administrative	Financial	statutory	other	duties attached
1	Dist. Small Savings Officer, Dhenkanal	Nil	Nil	Nil	Nil	TO LOOK AFTER increase the small savings
2.	Jr. Clerk	Nil	Nil	Nil	Nil	Maintain issue, diary, files, draft, Bill &budget. Appointment &renewal of agents and Govt. vehicle management.
3.	peon	Nil	Nil		Nil	Distribute of dak & other works.

MANUAL-3

Process chart for issue of food card

Appointment received for appointment of agents and renewal of agency are being disposed up within 3 days . The final authority is collector for approval. Examined by the District Small Savings Officer and processed by the Jr. Clerk.

MANUAL-4

Norms set for the discharge of function

Sl.No. Activity Times frame/Norm Remarks

1. Diary 3minutes per letter

2. Drafting 30minutes per letter

3. Typing 30minutes per letter

4. Dispatch Same day

Manual 5

Rules, regulations, instructions, manuals and records for discharging functions

[Section 4(1)(b) (v)]

Prepare a list of rules, regulations, instructions, manuals and records for discharging

functions available with the public authority for the smooth discharge of its functions.

List of regulations, instructions, manuals and records

S. No	Name of the Act, rules, Regulations etc	Brief gist of the contents	Reference No if any	Price in case of priced publications

1.	O.R.M.	-	-	-
2.	O.T.C.	-	-	-
3.	O.G.F.R.	-	-	-
4.	Orissa Small Savings	-	-	-
	Rules.

Manual 6

A statement of the categories of documents that are held by it for under its control

[Section 4(1)(b) (vi)]

Details of the records available may be made in a statement form, wing wise, unit wise,

branch wise and it may be got tabulated, indexed and catalogued. (An illustrative list is

given below)

A statement of the categories of documents held

S. No	Nature of Record	Details of information available	Unit/ section where available	Retention period, where available
	Nil

Manual 7

Particulars of any arrangement that exists for consultation with or representation

by the members of the public in relation to the formulation of its policy of

implementation

[Section 4(1)(b) (vii)]

Details of consultative committees and other bodies with which consultations are held

S. No	Name and address of the Consultative Committees/bodies	Constitution of the committee/body	Role and responsibility	Frequency of meetings

Manual 8

A statement of boards, council, committees and other bodies constituted

[Section 4(1)(b) (viii)]

List of boards, councils, committees etc.

S. No	Name and address of the body	Main functions of the body	Constitution of the body	Date of constitution
1	2	3	4	5

Date up to

which valid

Whether

meetings open

to public

Whether

Minutes accessible to public

Frequency of

meetings

Remarks

Please attach copies of detailed notification /orders for their constitutions.

Manual 9

Directory of officers and employees

[Section 4(1)(b)(ix)]

Directory

S No	Name and designation	Office Phone No	E mail address
1.	Dist. Small Savings Officer, Dhenkanal.	226656	Nil
2.	Jr.Clerk, Small Savings
3.	Peon

Manual 10

The monthly remuneration received by each of the officers and employees, including

the system of compensation as provided in the regulations

[Section 4(1)(b) (x)]

S. No	Name and Designation	Pay scale/Monthly remuneration
1.	Dist.Small Savings Officer, Dhenkanal
2.	Jr.Clerk (Addl)
3.	Peon

Note: Details about system of compensation provided in regulations may be given.

Manual 11

The budget allocated to each agency

[Section 4(1)(b) (xi)]

Non-plan budget

Major head	Activities to be performed	Sanctioned budget	Budget estimate	Revised estimate	Expenditure for the last year
5-2047-OFS-103	-

Plan budget

Name of the Plan scheme	Activities to be under taken	Date of commencement	Expected date for completion	Amount sanctioned	Amount disbursed/spent

		Nil

Manual 12

The manner of execution of subsidy program

[Section 4(1)(b) (xii)]

List of institutions given subsidy

Name and

address of

the

institution

Purpose

for which

subsidy

provided

No of

beneficiaries

Amount

subsidy

Previous

years

utilization

progress

Previous years

achievements

Nil

List of individuals given subsidy

Name and

address of the

beneficiary

Purpose for

which subsidy

provided

Amount of

subsidy

Scheme and

Criterion for

selection

No of time

subsidy given

in past with

purpose

Nil

Details of schemes under which subsidies are granted should be given.

Manual 13

Particulars of recipients of concessions, permits or authorizations granted

[Section 4(1)(b) (xiii)]

List of beneficiaries

S. No	Name and address of the beneficiary	Nature of concession/ permit/ authorization provided	Purpose for which granted	Scheme and Criterion for selection	No of times Similar concession given in past with purpose
	Nil	Nil	Nil	Nil	Nil
Nil

Note: Creation of database and its hosting on website should be done on priority basis for

activities like issue of permits, issue of authorizations, grant of concessions, licenses etc.

Manual 14

Information available in an electronic form

[Section 4(1)(b) (xiv)]

Details of information

S. No	Activities for which electronic data available	Nature of information available	Can it be shared with public	Is it available on website or is being used as back end data base
Nil	Nil	Nil	Nil	Nil

Manual 15

Particulars of facilities available to citizens for obtaining information

[Section 4(1)(b) (xv)]

Facilities available for obtaining information

S. No	Facility available	Nature of Information available	Working hours
1	Information Counter
2	Website
3	Library
4	Notice board
5	Nil	Nil	Nil
6
7
8
9
10

Manual 16

Name designation and other particulars of Public Information Officers

[Section 4(1)(b) (xvi)]

List of Public Information Officers

S. No	Designation of the Officer designated as PIO	Postal address	Telephone No.	e-mail address	Demarcation of Area /Activities, if more than one PIO is there
1.	OIC, Gen & Misc. and P.G. Cell, Collectorate, Dhenkanal

List of Assistant Public Information Officers

S. No	Designation of the officer designated as Assistant PIO	Postal address	Telephone No.	e-mail address
	Nil	Nil	Nil	Nil

First appellate authority with in the department

S. No

Designation of the

officer designated as

first appellate

authority

Postal address

Telephone No.

e-mail address

Demarcation of Area /Activities, if more than

one appellate authority

is there

Addl. District Magistrate. Dhenkanal

Collectorate, Dhenkanal

225700

Manual 17

Other information as may be prescribed

[Section 4(1)(b) (xvii)]

All other information as may be prescribed for dissemination shall be collated, tabulated,

compiled, collected and provided in the form of manual from time to time.

Small Savings Section, Collectorate , Dhenkanal

Manual- I

MANUAL-3

MANUAL-4